Therapy & Mental Health Scheduling Software
Flexible for clients, predictable for you
TheraNest® is built for therapy scheduling, not adapted from a general-purpose calendar. Recurring sessions, group rosters, room assignments, and automated reminders are all built in, no workarounds needed.
Therapist scheduling software built for real practice complexity
Set up a recurring series once. When one session needs a different time, location, or clinician, edit just that appointment and leave the rest of the series alone. Assign it to a room and TheraNest blocks anyone else from booking that room at the same time.
See every clinician, service type, and location on one calendar, or filter down to just one, without switching accounts. Sync with Google Calendar in both directions, so your appointments show up in Google and your Google commitments block time in TheraNest. Apple Calendar gets a one-way feed of your appointments.
New and existing clients can request appointments through the client portal based on your real-time availability. You decide which services, clinicians, and time slots are available, and you confirm or decline each request before it’s booked. Less phone tag, fewer emails, same level of control.
No links to copy and paste, no separate app. Telehealth links are created automatically when you schedule the session and go out with the client’s reminder. Attendance connects to billing and reporting, so a video session doesn’t mean extra work once it ends.
Scheduling that holds up under pressure
Real mental health practices don’t run on simple calendars. Group rosters change, clients are created automatically when you schedule the session and go out with the client’s reminder. Attendance connects to billing and reporting, so a video session doesn’t mean extra work once it ends.
See who’s coming in, how they’re meeting you, which room they’re in, and what’s changed since yesterday. Individual and group sessions show the same details side-by-side, so you start each day knowing where to be and who’s in the room.
Each group session keeps its own roster, location, and attendance, so adding or removing a member never touches anyone’s individual appointments. Mark attendance once per session, and it feeds the Group Attendance report so you can see how a group is doing over time.
A reminder that gets ignored isn’t a reminder. TheraNest sends automated reminders by email, text, or phone call. You choose the channels, set the timing, and override defaults for individual clients when their situation calls for it. Their answer shows up on your calendar. Set the defaults once for the whole practice, then adjust them for any client who needs something different.
Set your late cancellation and no-show policy once: the window, the fee, and any exceptions. When you mark a session as a late cancel or no-show, TheraNest adds the fee to the client’s invoice, and you can still waive it for anyone. No tracking it by hand, and no awkward conversation three weeks later about a fee nobody wrote down.
Flexible plans designed to grow with solo and group practices. Find your fit today.
Practices that fixed their scheduling
Scheduling built for mental health practices
Whether you’re a solo therapist or run a group across several locations, TheraNest’s scheduling fits the way your practice works. Try it free for 21 days, no credit card or commitment required.
Frequently Asked Questions
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