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Mental Health Scheduling Software

Flexible for clients, predictable for you

TheraNest is built for therapy scheduling, not adapted from a general-purpose calendar. Recurring sessions, group rosters, room assignments, automated reminders are all handled without the workarounds. 

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Scheduling built for real practice complexity

Recurring appointments without the rigidity

Set up a recurring series once. When a single session needs to change – time, location, clinician – modify just that appointment without touching the rest of the series. Assign it to a specific room and the system prevents double-booking before it becomes a problem.

One calendar for your whole practice

Filter by clinician, service type, or location without switching between accounts. Sync with Google Calendar or Apple iCal so your personal and professional schedules stay aligned. No gaps, no surprises on Monday morning.

Let clients book on their own terms

New and existing clients can request appointments through the client portal based on your real-time availability. You control which services, clinicians, and time slots are open. Less phone tag, fewer emails, same level of control.

Telehealth made easy

No manual link-sharing, no separate app. Telehealth links generate automatically when the session is scheduled and go out with the client’s reminder. Attendance tracking connects to billing and reporting, so what happens in the session doesn’t create extra work after it.

Scheduling that holds up under pressure 

Real mental health practices don’t run on simple calendars. Group rosters shift, clients miss reminders, and rooms get double-booked. TheraNest’s scheduling is built to handle that complexity without creating more work for your team. 

Your whole day, at a glance
Group scheduling that handles roster changes
Reminders that actually reduce no-shows
Turn missed sessions into applied fees
Your whole day, at a glance

See who’s coming in, how they’re meeting you, which room they’re in, and what’s changed since yesterday. Individual and group sessions surface the details that matter without clutter, so you start each day knowing exactly where to be. 

Group scheduling that handles roster changes

Most scheduling tools break when group rosters shift. TheraNest lets you see who’s in each group, where they’re meeting, and how sessions are configured. When someone joins, leaves, or a session moves, the change stays contained. 

Reminders that actually reduce no-shows

A reminder that gets ignored isn’t a reminder. TheraNest sends automated reminders by email, text, or phone call. You choose the channels, set the timing, and override defaults for individual clients when their situation calls for it. 

Turn missed sessions into applied fees

Set your late cancellation and no-show policies once — the window, the fee, any exceptions. When a session is missed, TheraNest applies the charge automatically. No manual tracking, no retroactive conversations, no chasing clients for fees. 

Flexible plans designed to grow with solo and group practices. Find your fit today.

Practices that fixed their scheduling

Renita B., Clinical Licensed Social Work
“It has streamlined my practice with everything all in one place. My clients are impressed with the ease of scheduling and completing intake.”
Verified User in Mental Health Care, Small-Business (50 or fewer emp.)
“The customer service has been really exceptional. I love the ease of customization. It was incredibly easy to learn the system and integrate it into our practice. […] I also love the ease of the online scheduling system. That has saved me countless hours on phone calls and emails.”
Verified User in Mental Health Care, Small-Business (50 or fewer emp.)
“I love that patients have access to the portal, like the easy navigation between the documents and scheduling!”
Skylar T., Mental Health Counselor
“I most appreciate how accessible information is. The layout of TheraNest helps make scheduling, case notes, telehealth, and diagnoses go smoothly.”
Todd C. Director and counselor
“I like that the software has additional features such as advanced scheduling, a secure client portal, telehealth, and the Wiley planner.”
Verified User in Mental Health Care, Small-Business (50 or fewer emp.)
“I can schedule and conduct telehealth appointments, send out forms, treatment planning and do billing all through Theranest. [It’s] really a one stop shop.”
Verified User in Mental Health Care, Small-Business (50 or fewer emp.)
“I like the scheduling interface the most.”

Scheduling built for mental health practices

Solo or group, simple or complex, TheraNest’s scheduling handles the full range of how mental health practices actually run. Try it free for 21 days, no credit card or commitment required.

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Frequently Asked Questions

Can I use TheraNest’s scheduling for both individual and group sessions?
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Yes. TheraNest handles individual appointments, group therapy sessions, telehealth visits, and multi-staff appointments within the same calendar. Group sessions track participants, location, and attendance separately from individual session workflows, so each session type stays organized without interfering with the other.
Can I modify a single recurring appointment without changing the whole series?
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Yes. In TheraNest, you can edit a single occurrence – time, location, clinician, or session type – without changing any other appointment in the series. The recurring series stays intact, and TheraNest treats the modified occurrence as a standalone appointment going forward.
How do automated reminders work?
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TheraNest can send automated email, text, and phone reminders to clients before their appointments. You control the timing, frequency, and content. Default settings apply across your practice, but you can override them for individual clients when their situation calls for something different, and pause reminders for any client at any time.
What happens if a client no-shows or cancels late?
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You configure your cancellation policy in TheraNest once: the cancellation window, fee amount, and any exceptions. When a session is marked as a no-show or late cancel, TheraNest applies the charge based on your settings. The appointment history tracks all cancellation and no-show statuses for reporting.
Can I prevent rooms from being double-booked?
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Yes. You create rooms for each location, assign appointments to specific rooms, and TheraNest prevents scheduling conflicts when a room is already occupied. This applies across your entire team: if one clinician books a room, no one else can book it for the same time.

Can I see my whole team’s schedule in one place?
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Yes. TheraNest lets you filter the calendar by clinician, service type, or location, or view the full practice calendar at once. For group practices, this means you can check any clinician’s availability without switching accounts or asking them directly.
Does TheraNest’s calendar sync with Google or Apple?
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Yes, with one important note: both syncs are one-way. Appointments you create in TheraNest appear in Google Calendar or Apple Calendar – Google syncs automatically every eight hours or on demand, and Apple Calendar updates via a subscription link. Changes made in Google or Apple do not sync back to TheraNest.
How does telehealth scheduling work?
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Telehealth is available as a subscription add-on. When you schedule a telehealth appointment, TheraNest generates a unique session link tied to that specific client and clinician – recurring telehealth appointments are not supported, so each session is scheduled individually. The link can be embedded in email or text appointment reminders, and clients can also join directly from the client portal. Clients don’t need to download anything, but they do need to use a supported browser: Chrome, Firefox, or Safari on desktop; Chrome on Android; Safari on iPhone or iPad.
Can I track attendance for group sessions?
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Yes. TheraNest tracks attendance for group therapy sessions and includes that data in dedicated group attendance reports. Practices can use these reports to see who attended, who was absent, and the overall status of scheduled sessions over a selected date range.
Does this work for practices with multiple locations?
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Yes. TheraNest supports multi-location practices. You can manage schedules, room assignments, and clinician calendars across all your locations within the same system. Each location has its own set of rooms, and you can filter the calendar by location to view or manage appointments at a specific site.

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